Annual Convention
This is your link to NDA’s San Antonio Convention Photos by Chuck Venard Photography
National Demolition Association’s 39th Annual Convention The 39th Annual Convention of the National Demolition Association is scheduled for March 10th through 13th,2012 in beautiful historic San Antonio, Texas. As the largest exhibition of demolition products and services in the world, the NDA’s annual convention draws everyone involved in the demolition process from around the globe. Our 2012 Convention is in the Henry B. Gonzalez Convention Center totaling 100,000 square feet. This state-of-the-art facility can accommodate any size equipment. The 2012 NDA Convention has been designed to bring together the entire demolition industry. Don’t miss this great opportunity to exhibit your products and services to everyone involved in the demolition process while enjoying a fabulous time in the desert. Sign up NOW!
SCHEDULE OF EVENTS
Thursday, March 8th Henry B. Gonzalez Convention Center Heavy Equipment Move In........................................By Appointment
Friday, March 9th Henry B. Gonzalez Convention Center Heavy Equipment Move In........................................By Appointment
Saturday, March 10th Henry B. Gonzalez Convention Center Move In Exhibitor Registration
Hyatt Regency Hill Country Golf Club Golf Tournament & Awards Reception		........................................8:00 am – 4:30 pm ........................................12:00 pm – 4:00 pm ........................................12:30 pm Shotgun Start
Sunday, March 11th Henry B. Gonzalez Convention Center Move In Exhibitor/Delegate Registration EXHIBIT HALL OPEN Grand Hyatt San Antonio Board of Directors Meeting Cocktail Reception........................................8:00 am – 11:00 am ........................................8:00 am – 5:00 pm ........................................11:30 am – 4:00 pm
........................................8:00 am – 12:00 pm ........................................7:00 pm – 9:00 pm
Monday, March 12th Grand Hyatt San Antonio Buffet Breakfast Speakers Henry B. Gonzalez Convention Center Exhibitor/Delegate Registration EXHIBIT HALL OPEN Lunch Cowboy Dance Hall Music, Dancing, Food &Fun........................................8:00 am – 9:00 am ........................................9:00 am – 11:30 am ........................................8:00 am – 4:00 pm ........................................11:30 am – 4:00 pm ........................................12:00 pm – 1:30 pm ........................................7:00 pm - 10:00 pm
Tuesday, March 13th Grand Hyatt San Antonio Buffet Breakfast Speakers Closing Reception & Dinner Henry B. Gonzalez Convention Center Exhibitor/Delegate Registration EXHIBIT HALL OPEN Lunch Annual Meeting Move Out........................................8:00 am – 9:00 am ........................................9:00 am – 11:30 am ........................................7:00 pm – 10:00 pm ........................................8:00 am – 4:00 pm ........................................11:30 am – 4:00 pm ........................................12:00 pm – 1:30 pm ........................................3:00 pm – 4:00 pm ........................................4:00 pm – 10:00 pm
Wednesday, March 14th Henry B. Gonzalez Convention Center Move Out........................................8:00 am – 12:00 pm
**Booths may not be torn down until the Exhibit Hall closes at 4:00 pm on March 13th.**
CONVENTION REGISTRATION INFORMATION EXHIBITING INFORMATION All companies are welcome to exhibit. Members receive a substantial discount. All companies are welcome to exhibit. Members receive a substantial discount. Associate membership in the NDA is $800/year. Please fill out and return the Exhibit Space Contract on pages 6 and 7 or rent space online. • Download a PDF of Exhibitor Contract 2012 • Rent Exhibit Space
REGISTERATION INFORMATION Full registration includes admittance to all convention events. * Note: One exhibitor registration fee is included in the cost of renting booth space. The deadline for pre-registration is February 27, 2012. Attendance fees are listed below. Members of the Association receive a discount. Everyone must be registered to enter the Exhibit Hall.There is a $25.00 non-refundable processing fee included in each registration price.
Member Exhibitor Included in Booth Rental Additional Exhibitors: Early Bird– Before January 7, 2012 Regular – After January 7, 2012 Spouse Child, 4-17 Child, 0-3 ........................................$ 0.00 ........................................$ 650.00 ........................................$ 700.00 ........................................$ 25.00 ........................................$ 250.00 ........................................$ 0.00
Exhibit Hall Worker ........................................$ 25.00
This attendee is only working in the exhibit hall. They are not attending meals or other convention events.
Non-member Exhibitor Included in Booth Rental Additional Exhibitors: Spouse Child, 4-17 Child, 0-3 ........................................$ 0.00 ........................................$ 750.00 ........................................$ 100.00 ........................................$ 250.00 ........................................$ 0.00
One Day Pass Exhibit Hall Only Exhibit Hall & Events ........................................150.00 ........................................$ 350.00
HOW DO I KNOW THAT MY REGISTRATION WAS RECEIVED? When your registration is received and processed, you will receive confirmation by email or by mail depending on how you submitted your registration. Please contact the NDA office at 800-541-2412 if you do not receive your confirmation letter within two weeks of submitting your form. The deadline for pre-registration is February 27, 2012. After that date, you may register on site. PAYMENT INFORMATION The NDA accepts Checks, American Express, Visa or MasterCard. Payment must be in US Dollars, drawn on a US bank. REGISTRATION CHANGES OR CANCELLATIONS All changes to a registration or cancellations must be made in writing to the National Demolition Association. You may mail, fax or e-mail them to the office. The deadline for pre-registration changes is February 27, 2012. If you must cancel your reservation, please let us know before February 27, 2012. There is a $25 non-refundable processing fee. Cancellations after February 27, 2012 will be assessed a 20% service charge. If no notification is given to the NDA prior to the Convention, there will be no refunds. • Register a Delegate or an Exhibitor • Download a PDF of Convention Brochure and Delegate Registration Form • Download a PDF of Exhibitor Contract 2012 HOW TO RENT EXHIBIT SPACE
• Select your preferred booth(s) or Equipment Area space by consulting the floor plan of Exhibit Hall A of the Henry B. Gonzalez Convention Center. • Indicate your choices on the Exhibit Space Application, calculate the cost and fax or mail the completed application with your 50% deposit (before December 31, 2011) or full payment (after December 31, 2011). The Association accepts Check, Visa, MasterCard or American Express. • Exhibitor space is initially allocated first by an Exhibit/Membership/Sponsor points system followed by a first come, first served basis. Contact the NDA for your standing in the points ranking.
Exhibiting at the National Demolition Association’s 39th Annual Convention Includes:
• Registration for one exhibitor that covers all functions at the National Demolition Association’s spectacular show. • Exhibit space in the Henry B. Gonzalez Convention Center. • Two copies of the Convention Attendee list. (This is also available electronically after the convention upon request.)
• An exciting, fun filled time with a cocktail reception, theme party, Annual Banquet, breakfasts & lunches, interesting speakers and the chance to network with Demolition Contractors from around the world.
• Rent Exhibit Space • Exhibitor Listing Booth/Equipment Area Pricing Page 5 of Exhibitor Brochure and Contract • PDF of Exhibitor Contract 2012 SPECIAL INFORMATION
• To qualify for the member price, you must be an NDA Member in good standing.
• Booths are 10’ x10’
• Carpet is not provided in the Exhibit Hall. The NDA will carpet the aisles, but booths and equipment areas are exhibitor responsibility.
• Backwalls are not permitted in the Equipment area. Two-level displays will be placed along a wall.
• Machinery may not be operated during the Convention.
• All Mobile Equipment is subject to approval by the NDA.
• Ceiling height is 24ft.
HOTEL RESERVATION INFORMATION Grand Hyatt San Antonio 600 E. Market Street San Antonio, TX 78205 1-210-224-1234 - Mention the National Demolition Association grandsanantonio.hyatt.com RESERVATION CUTOFF: February 16, 2012 Room Rates: Single/Double $229.00/night Grand Suite: $458.00/night Two-Bay Hospitality Suite: $559.00/night
Room rates apply from Thursday, March 8, 2012 through Friday, March 16, 2012. *All rates are subject to applicable taxes which are currently 16.75% tax. There is a $30/person charge for the 3rd and 4th person in a room. All guaranteed room reservations must be canceled 48 hours prior to arrival date in order to receive a full refund. Cancellations after that time will be charged for one night’s stay and all subsequent nights and accommodations will be released. Room Reservation Deadline: February 16, 2012 - After this date room reservations will be on a space available basis. GOLF TOURNAMENT INFORMATION The 25th Annual National Demolition Association Golf Tournament will be held on Saturday, March 10, 2012. at the Hyatt Regency Hill Country Golf Club. There is a 12:30 pm shotgun start. Buses will leave the hotel at 10:45 am. Pairings will be posted near the NDA’s Registration Desk in the Henry B. Gonzalez Convention Center on Friday afternoon, March 9, 2012. If you need to rent clubs, please let us know if you need right or left handed. Indicate your handicap and the appropriate shirt size. • Sponsor A Golf Hole • PDF of Exhibitor Contract 2012